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Rental Policies

Rental Policies

Rental Fees

Harvest Hall is an indoor facility that accommodates up to 200 guests for your wedding (using the porch increase to 225), reception, event or special occasion. There is outdoor space where tents may be set up to accommodate larger parties. The cost of all additional rentals including tents, tables, chairs, etc. including set up and tear down will be incurred by the persons renting the hall.

Our outdoor wedding ceremony locations can accommodate a variety of guests depending on the site. If you are renting Harvest Hall, there is a reduced charge based on location: $250 outdoor stage, $200 lake front. Both locations include 4 campsites.

Harvest Hall daily rental fees - $800 for Friday, Saturday or Sunday | $400 Monday through Thursday. A non-refundable full payment is required at the time of booking and signed contract to secure your date and times. Weekday rental is from 9 am - 10 pm, weekend rentals are from 9 am - 11pm.

If you are renting Harvest Hall for a wedding or event and need the hall the night before for a rehearsal dinner or an extension of your event, the cost is $400 per day. A non-refundable payment in full is due at the time of booking with a signed contract to hold the Hall.  Additional rental items are available upon request and payment is due the day of the event. Please review our inventory rental price list for items and costs.

Harvest Hall rental fee includes:

  • Heated and air-conditioned hall that seats up to 200 people including space for a band and serving food area
  • Large, antique wooden bar, suitable location for all beverage service
  • Use of the prep-kitchen
  • Trash service, restrooms, personalized signage in the hall entrance, parking areas
    Tables and chairs...2016 Price List

 Outdoor wedding location fee includes: trash service, parking and port-a-lets.

Damage Deposit

Lessee will be responsible for all damages and/or theft that occur during the rental period of the hall. It is the responsibility of the lessee to report any damages upon occurrence. We require a credit card number to be on file for any damages that may occur; a hold of $1,000 will be placed on the card for large events. We reserve the right to charge the credit card for the amount of damages found. If outside vendors are brought in for additional renters, they become the responsibility of the lessee and assume all risks for damages and/or theft from the vendors. eXplore Brown County at Valley Branch Retreat is not responsible for damages or theft of any items before, during or left after the event. Items left behind can be picked up or shipped at the lessee's expense. Any items remaining after 7 days from date of the event will be considered the property of eXplore Brown County at Valley Branch Retreat and subject to removal by the staff.

Cancellations

The daily rental fees are $800 - Friday, Saturday & Sunday | $400 Monday - Thursday for Harvest Hall.  A non-refundable full payment is required at the time of the booking and signed contract to secure your date and times. Daily weekday rentals are 9 am - 10 pm, weekends rentals are 9 am - 11 pm.

Privacy

eXplore Brown County at Valley Branch Retreat is open to the public on a year-round basis. We will continue to operate all outdoor activities and programs including but not limited to: Paintball, ATV Tours, Mountain Biking and Zip Line tours, rental of Campground and Camping Cabins during your event. When you rent Harvest Hall, the hall becomes a private area and we will make every attempt to control public access. Campers have access to the showers and restrooms inside the hall via an external rear door. The rear door will be locked and closed to campers one hour before and after your wedding ceremony. If you wish complete privacy, the entire camping cabins, camp grounds and hall facility can be rented for a fee.

 

“Wedding Weekend Fun!"

We got married here, and the people are absolutely phenomenal. From our first trip here in January to book our wedding, through the months to follow adjusting answer and rentals, everyone was helpful and kind. While we stayed, we did a zip line tour and it was so much fun! The staff did a great job making sure everyone was properly informed and felt safe through the whole tour. We rented several cabins for our stay, they were all appropriately clean, bathroom facilities also clean and stocked. All appliances provided worked well. 

The day of our wedding, the staff yet again exceeded our expectations. They shuttled some of our elderly guests back to the ceremony site, allow with campers nearby and kept them quiet and respectful, shut down the road that went past the ceremony site, then shuttled guests ball to the hall for the reception. They allowed us to clean up and get the last of or things the next day without charging another days rental and were again, amazingly friendly and helpful. We were so thankful for all the hospitality and kindness during what could have been a stressful weekend, because with their help we had a fantastic wedding, reception and weekend! Highly recommend for entertainment or gatherings! | Reviewed September 2016

“Great place for an off the beaten path wedding”
My fiancé and I chose Harvest Hall/Explore Brown County for our wedding-we wanted something different from the standard ballroom route and this location was perfect for a fall wedding. The staff was helpful when we had questions and issues. The one recommendation I would make is to have an assigned coordinator for events, which might alleviate asking multiple employees the same thing. We had many compliments from guests about the facility and several also mentioned returning for zip lining & paintball. The prices were very reasonable and with free reign (within reason) to decorate to our liking, I would highly recommend this location for couples looking to have a beautiful wedding on a budget.| Visited October 2015 | Alaina, Indianapolis, IN
“Amazing Wedding Reception…Exceptional Staff!
Our Daughter had her Wedding Reception on May 9th, 2015 at The Harvest Hall located inside the Explore Brown County Grounds. It could not have been a better experience. Everyone from the Owner Gary to the employees, Chris and Neal ,ET. were so helpful and so nice. They worked with our catering company and DJ, which gave us so much peace of mind while we were at the actual wedding ceremony. They are true professionals and The Harvest Hall is a gorgeous venue for a rustic wedding or as I call it "Rustic Elegance" ...If you book this place you will not be disappointed! Many of our guests rented cabins on site which made it very handy and everyone could enjoy themselves and not have to worry about driving. This place is a cool find and I would use it again and again for other functions! Thanks Gary and Staff for everything, you're the "BEST". Reviewed Trip Advisor - June 5, 2015
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