Harvest Hall/Outdoor Venue Additional Information

Harvest Hall FAQ's

What is the capacity of the hall?


The capacity of the hall is based on the seating arrangement that you design. There are tables and chairs inside the hall for a total of 165 guests with additional options for seating on the porch outside the hall. Four picnic tables add an additional 32 seats. Inside and out, the hall can seat up to 200 guests. You are welcome to bring additional tables and/or chairs into the hall to expand seating.


Is the kitchen facility included in the price?


The prep kitchen is included in the price upon request and includes: stove, refrigerator, 12’ prep table, dishwasher, 2 microwaves, and a 3-sink system.


Do you decorate the hall?


No, you are allowed to decorate the hall to fit your wedding theme. You are responsible for set up, cleaning, and disposal of all trash. We are a facility that recycles and recycling is a requirement for the facility. No glitter or small confetti is allowed, and tape and push pins are not allowed to be used on the hall walls. You may use push pins on the wood beams only. For an additional $100, we will clean up after your event (however you will still be required to take out any and all trash even if you pay the clean up fee).


Do we need a liquor license for alcohol?


Alcohol is permitted inside the hall; renter must assume all liability and responsibility and maintain the alcohol in a private setting, not exposed to the general public. Indiana state laws relating to the distribution and consumption of alcohol must be strictly followed. eXplore Brown County at Valley Branch Retreat Inc. is not authorized by the State of Indiana to handle alcoholic beverages.


How long can I rent the hall for? Can I rent it for 24 hours, etc.?

Weekends: Friday - Sunday, $975 per day, 9am - 11pm. Weekdays: Monday - Thursday, $500 per day, 9 am - 10 pm. A non-refundable deposit is required at the time of the booking with a signed contract to secure your date and times. If you would like to book the Hall prior to or after your event, $500 per day with a non-refundable payment in full with a signed contract is required. 


If you are renting the Hall for an additional half day before your event: Friday - Sunday, $487.50 per day, for a 7 hour period between 12pm - 9pm. Monday - Thursday, $250 per day, for a 7 hour period between 12pm - 9pm.


Can we rent cabins and campsites for a discounted price?


Sometimes..we can add on cabins and campsite rentals to any reservation for an additional cost. Discounts are based on availability, days rented, time of year, number of cabins or campsites needed, etc.


What is included in the cost of the hall?


The hall has many amenities for your group. There are 37 tables, chairs for each of the tables and a bar area. In the upstairs loft overlooking the hall there is a gaming area with ping-pong, checkers, and foosball or it can be set up to accommodate additional seating. There is also a prep kitchen and internet access. Many extras can be rented for additional nominal fee(s) such as a computer input projector and screen.


What additional items can we rent? i.e. Sound system, Tablecloths, etc.....?


There are many extras that you can rent in the hall, we can provide a list upon request or you can download our list below. We can also provide a list of local vendors to help supply anything that we can not provide.


Do you provide catering?


No, at this time we do not offer catering, nor do we require that you use any of our listed available caterers.


Can you provide a list of caterers?


Yes, we have a list of local caterers that we can provide to you. If you want us to provide the set up and contract with the caterer, we charge 15% in addition to the base cost of the food.


Is there a deposit for the Hall?


Yes, there is a non-refundable rental fee to be paid in full upon booking.  Bookings are NOT guaranteed unless they are paid in full at the time of the reservation.


How far in advance do I need to rent the hall for my event?


The hall is booked on a first come, first serve basis, so the earlier the better. We suggest that you reserve at least 6 months prior to your event, it is possible to reserve the Hall within 3 months of your event if we have availability. During September and October weekends, we suggest trying to reserve at least a year in advance.


Do you have the electrical capacity for a DJ, lights, and dance floor?


Yes, we have plug-ins in the hall for lighting at the stage area, and an area for a DJ to meet their needs.


Are there dressing areas for the bride and groom?


Yes, we have a room that would be available for the bride-to-be and her bridesmaids to get ready for her big day. Our cabins are also available to rent for preparation purposes.


Are there restrooms inside the hall?


Yes, there are restrooms inside the hall. Campers have access to the showers and restrooms inside the hall via an external rear door. The rear door will be locked and closed to campers one hour before and after your wedding ceremony.


Are there discounts for paintball, zipping, etc. for the wedding party?


Yes, there are group discounts for groups of 10 or more for most activities.


Is there internet access in the hall?


Yes, there is internet available in the hall, and outside on the front porch area. There is also internet available on the front porches of most of the cabins.


Where is the parking area for the Hall events?


Parking is available around the hall in addition to 2 large fields that can be utilized for parking.


Is there a clean-up fee?


You are responsible for clean-up of the hall which includes: recycling all recyclable products, wiping down all tables, and trash removal to the dumpster. Tables and chairs must be put back similar to the way you found them. We offer clean-up services for a fee of $100 (you will still be responsible for taking out any and all trash). 

Outdoor Venue FAQ's

What is the capacity for the Outdoor Stage/Lakeside/Paintball Tent area?


Outdoor Stage: 

Lakeside Dock: 100 guests

Paintball Tent: 250 guests


Do you decorate the outdoor venues?


No, you are allowed to decorate either venue to fit your wedding/event's theme. You are responsible for set up, cleaning, and disposal of all trash. We are a facility that recycles and recycling is a requirement for the facility. No glitter or small confetti is allowed. Also, no rice is allowed to be thrown. You can use bird seed however.


Do we need a liquor license for alcohol?


Alcohol is permitted on the outside venues; renter must assume all liability and responsibility and maintain the alcohol in a private setting, not exposed to the general public. Indiana state laws relating to the distribution and consumption of alcohol must be strictly followed. eXplore Brown County at Valley Branch Retreat Inc. is not authorized by the State of Indiana to handle alcoholic beverages.


How long can I rent the outdoor venues for? Can I rent it for 24 hours, etc.?


Outdoor Stage: you have access to the stage for 24 hours starting at 9am (note that there may be campers in the sites included with your rental until their checkout at 11am)


Lake: you have access to the dock at the lake for 24 hours starting at 9am (note that there may be campers in the sites included with your rental until their checkout at 11am)


Paintball Tent: you have access to the Paintball Tent area from 7pm - midnight


Can we rent cabins and campsites for a discounted price?


Sometimes..we can add on cabins and campsite rentals to any reservation for an additional cost. Discounts are based on availability, days rented, time of year, number of cabins or campsites, etc.


What is included in the cost of the Outdoor Stage/Lakeside/Paintball Tent?


Outdoor Stage: Sites G-18, P-29, P-34, & GP-36. Fire rings and picnic tables at campsites. Port-a-john's located nearby


Lakeside Dock: Sites P-30, P-31, P-32, & P-33. Fire rings and picnic tables at campsites. Port-a-john's located nearby


Paintball Tent: Picnic tables and fire ring. Port-a-john's located nearby


*Not included is firewood (which you must purchase from us) or outside seating


Can you provide a service who provides outdoor seating?


Yes, we have a list of companies that we can provide to you.


Is there a deposit for outdoor venues?


Yes, there is a non-refundable rental fee to be paid in full upon booking. Bookings are NOT guaranteed unless they are paid in full at the time of the reservation.


How far in advance do I need to rent outdoor venues for my event?


All venues are booked on a first come, fir serve basis, so the earlier the better. We suggest that you reserve at least 6 months prior to your event. During July, September, and October weekends, we suggest trying to reserve at least a year in advance.


Do you have the electrical capacity for a DJ, lights, etc.?


Yes, all venues have electrical outlets that can be used. Be prepared to bring extension cords.


Are there discounts for paintball, zipping, etc. for guests?


Yes, there are group discounts for groups of 10 or more for most activities.


Is there Wi-Fi access at the outdoor venues?


Beginning in the summer of 2019, there will be Wi-Fi access at all outdoor venues.


Where is the parking area for events at the outdoor venues?


Parking is available in the campsites included with the stage and lake rentals. Parking is available in the activity parking lot for the paintball tent rental. There is additional parking in 2 large fields close to the entrance to the facility.


Is there a clean-up fee?


You are responsible for clean-up of the venue which includes recycling all recyclable products and trash removal to the dumpster. If these conditions are not met you will be charged a clean-up fee according to what we deem is necessary.

Rental Policies

Rental Fees


Harvest Hall is an indoor facility that accommodates up to 165 guests (using the porch increases number to 200) for your wedding, reception, event, or special occasion. There is outdoor space where tents may be set up to accommodate larger parties. The cost of all additional rentals including tents, tables, chairs, etc. including set up and tear down will be incurred by the persons renting the hall.


Our outdoor wedding ceremony locations can accommodate a variety of guests depending on the site. If you are renting the Harvest Hall, there is a reduced charge based on location: $350 outdoor stage, $300 lake front. Both locations include 4 campsites.


Harvest Hall daily rental fees - $975 for Friday, Saturday, Sunday, or Holidays | $500 Monday through Thursday. A non-refundable full payment is required at the time of booking with a signed contract to secure your date and times. Weekday rental is from 9 am - 10 pm, weekend rentals are from 9 am - 11pm.


If you are renting Harvest Hall for a wedding or event and need the hall the night before for a rehearsal dinner or an extension of your event, the cost would be half price of its normal price per day. A non-refundable payment in full is due at the time of booking with a signed contract to hold the Hall. Additional rental items are available upon request and payment is due the day of the event. Please review our inventory rental price list for items and costs.


Harvest Hall rental fee includes:


  • Heated and air-conditioned hall that seats up to 165 people including space for a band and serving food area
  • Large, antique wooden bar, suitable location for all beverage service
  • Use of the prep-kitchen
  • Trash service, restrooms, personalized signage in the hall entrance, parking areas, tables and chairs...

Outdoor venue location fee includes:


  • Trash service, parking, and port-a-lets.
  • 4 campsites
  • electric outlets


Damage Deposit


Lessee will be responsible for all damages and/or theft that occur during the rental period of the hall. It is the responsibility of the lessee to report any damages upon occurrence. We require a credit card number to be on file for any damages that may occur; a hold of $1,000 will be placed on the card for large events. We reserve the right to charge the credit card for the amount of damages found. If outside vendors are brought in for additional renters, they become the responsibility of the lessee and assume all risks for damages and/or theft from the vendors. eXplore Brown County at Valley Branch Retreat is not responsible for damages or theft of any items before, during, or left after the event. Items left behind can be picked up or shipped at the lessee's expense. Any items remaining after 7 days from date of the event will be considered the property of eXplore Brown County at Valley Branch Retreat and subject to removal by the staff.


Cancellations


The daily rental fees are $975 - Friday, Saturday, Sunday, and Holidays | $500 Monday - Thursday for Harvest Hall. A non-refundable full payment is required at the time of the booking with a signed contract to secure your date and times. Daily weekday rentals are 9 am - 10 pm, weekend rentals are 9 am - 11 pm.


Privacy


eXplore Brown County at Valley Branch Retreat is open to the public on a year-round basis. We will continue to operate all outdoor activities and programs including but not limited to: Paintball, Arrow Tag, All-Terrain Vehicle Tours, Mountain Biking and Zip Line tours, rental of Campground and Camping Cabins during your event. When you rent Harvest Hall, the hall becomes a private area and we will make every attempt to control public access. Campers have access to the showers and restrooms inside the hall via an external rear door. The rear door will be locked and closed to campers one hour before and after your wedding ceremony. If you wish complete privacy, the entire camping cabins, camp grounds and hall facility can be rented for a fee.