How big does my group need to be to get group rates?
Generally to receive special rates, groups need to have 20 participants or more. However, we do make some exceptions for specific types of groups.
What are your group rates?
We base our group rates on multiple factors including but not limited to: the size of the group, the number of activities, the type of group, the day of the week, time of year, etc. Because of this, we do not have a set list of group rates. We require that you provide us with a description of your event, including age ranges and type of event with desired activities including options and a tentative itinerary. We suggest a budget per person, and total budget for the event. We can then work with this information to provide you with a quote and options.
Do you require a deposit?
Yes, we generally require a 50% deposit to hold your reservation/booking and a credit card on file.
Can my group make individual payments?
No, in order to receive the group discount, you must make a single payment for the group.
How far in advance do I need to book my event?
We suggest at least 2 weeks in advance for activities, 2-6 months for cabins, camping and the Gallery.
What other charges should I expect?
When we give out special rates, there is a mandatory gratuity charge of a minimum of 15% of the cost of the activities for our staff. Depending on the type of group and nature of the event, the following additional charges may apply: Clean up fees $30-$200 | Security fees $25 per hour/per security staff | Damage deposit $100-$1,000 refundable upon check-out inspection | Damage charges may also apply after a group has checked out and damage is found.
Do clean up fee's apply to all groups?
Clean up costs are optional and are based on the size of the group and type of event. Groups are responsible for any and all damages to the facility. If you would like to avoid being charged a clean-up fee, please make sure to do a final walk through with our staff after your visit. Otherwise, we would be happy to do the dirty work for you.
Do we serve food?
Yes, we serve drinks, snacks, sandwiches and frozen desserts for your convenience. Please let us know in advance if you want to use this option for your group's lunch and/or dinner. We also work closely with the Nashville House restaurant in town if you would like a catered meal.
Can we bring in our own food, drinks, catering?
Yes, we encourage you to bring in your own food or catering. We do not provide catering, but there is a kitchen available with the Harvest Hall rental. We can also provide a list of local catering options. Clean up costs may apply, and we encourage recycling.
Can I leave the park for lunch and return?
Absolutely! If you have multiple activities planned throughout the day please make sure that you make arrangements to arrive for your activity at least 30 minutes prior to the start time.
Are there restaurants close to the park?
Yes, we are located about 15 minutes from the Village of Nashville, where there are several unique dining choices available. We are also about 20 minutes from I-65 and Columbus where you can find several fast food options.
How early should I arrive for my event?
For most of our activities, we require you to arrive AT LEAST 30 MINUTES prior to your scheduled tour/activity time. We require a confirmed itinerary for your visit. Once it has been approved, please send a copy to all of your participants.
What happens if I am late for my event?
We operate on a tight schedule, and adjust our public tour times to accommodate large groups. If you are going to be less that 30 minutes early for your tour or activity, please call our office and let us know as soon as possible. We will do our best to accommodate your late arrival, however, we may need to make adjustments to your reservations.
Are tips for the staff included in the cost of the activities?
Our staff are highly trained professionals who have put in many hours of training to give you the best experience possible. With that in mind, we will charge a minimum of 15% of the cost of activities as a gratuity for the staff. If you prefer, you can instruct the members of your group to bring cash with them to tip our staff.
Do I need individual waivers completed for everyone in my group?
Yes, depending on the activities you will be participating in. Anyone under the age of 18 will need a parent/guardian signature. Once you have paid your deposit you will receive an e-mail confirmation with a link to our waiver which must be filled out electronically. You can e-mail that link to every member of your group to fill out before you arrive.
Is there bus parking available?
Yes, there are 2 large fields that can be utilized for parking.
Do you have a meeting place for group?
Yes, when participating in our activities we have meeting places that are complimentary. There are picnic tables near our paintball orientation area. There's also a fire ring for use and grills you can rent in the same area.
Do you have smaller meeting spaces available?
Yes, all of our cabins are available to rent and have a small sitting area that can be used as a meeting space. We also have picnic tables for public use, but are on a first come first serve basis.
Do you accept Not-For-Profit or tax exempt groups?
Yes, current proper paperwork must be submitted prior to your arrival.
Can we perform service work in exchange for discounted activities?
Yes, we are happy to discuss the exchange of service hours for credit toward overnight accommodations or activities. Please let us know if you are interested in this option and we can discuss the possibilities.
Are there restrictions on the days that our group can visit?
Sometimes, based on the time of year, existing bookings, and staff availability. Although we recommend groups visit during weekdays, Saturday and Sunday visits may be available depending on the time of year. If weekends are your only options, please contact us so we can discuss how to accommodate your group.
Will our group need additional insurance?
Certain types of events may be required to have additional insurance policies and riders may be required.
WARNING: Under Indiana law, an agritourism provider is not liable for an injury to, or the death of, a participant in agritourism activities at this location if the death or injury results from the inherent risks of agritourism activity. Inherent risks of agritourism activities include risks of injury inherent to land, equipment, and animals as well as the potential for you to act in a negligent manner that may contribute to your injury or death, or for other participants to act in a manner that may cause you injury or cause your death. You are assuming the risk of participating in this agritourism activity. As added by P.L.3-2011, SEC.1. The property used by Valley Branch Retreat Inc. dba eXplore Brown County dba Paintball Valley is a Classified Forest/Tree Farm and an Indiana Agritourism provider.
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